Exhibitor Resources

Important Deadlines

December 31, 2017: Early Bird Registration deadline (50% deposit due with signed contract)
April 27, 2018: Final registration deadline (50% deposit due with signed contract)
May 15, 2018: NY Tech Summit block room reservation deadline - call 800-771-7711
May 18, 2018: Final payment due 
May 18, 2018: Certificate of Insurance Due
May 18, 2018: Booth staff registration due using Attendee Registration Site
May 18, 2018: Lead retrieval orders due
May 25, 2018: Visual Technologies orders due
May 25, 2018: Northeast Decorating orders due
May 30, 2018: Inbound shipments to Northeast Decorating due

Certificate of lnsurance:

All exhibitors must obtain and supply a certificate of insurance (COI) coverage as per Term #7 in the NY Tech Summit Terms and Conditions. This is required for all vendors participating. Please submit this COI to info@nytechsummit.com by May 18, 2018.

Booth Staff Registration:
All personnel working in a booth will need to be registered individually for badges and networking activities. You will receive an email invitation to register once the attendee registration has opened. All exhibitors and booth staff must register for NY Tech Summit This is different from your exhibitor application. 
 
Rooms:

Our NY Tech Summit room block at Turning Stone Resort & Casino closes May 16, 2017. Call 800-771-7711 and mention “NY Tech Summit” to receive the $153/night rate.

Shipping & Decorator Package:

If you need to ship booth materials to Tech Summit, download the “Exhibitor Shipping & Decorating Packet.” This packet also includes an order form for additional booth furniture if you wish (each 10x10 booth is already outfitted with a 6’ table, two chairs and draping). NOTE: Booth numbers may not be assigned by the time you need to ship your materials. Please write your company name in the space on the order form that asks for booth number.

A/V:

If you need to order A/V equipment for your booth, download the “Audio Visual Order Form.”

Lead Retrieval:

To obtain lead retrieval services for NY Tech Summit after you have registered for your booth please email info@nytechsummit.com or call 877-384-8829.  Lead retrieval is $150 per lead gatherer, and offers access to a lead retrieval app to be used on your own smartphone devices. This provides the ability to scan barcodes located on attendee badges and facilitates easy follow-up to maximize ROI. Forms due May 18, 2018.

Tech Sandbox Participation:

Exhibitors participating in the Tech Sandbox will need to have their main exhibitor booth and Tech Sandbox table staffed during all exhibit floor hours. A NY Tech Summit representative will be contacting you to discuss your interactive demo.

Booth Prize Giveaways:

You are welcome to host prize giveaways at your exhibitor booth, but will be responsible for contacting the winner(s) and arranging delivery of these items on your own. NY Tech Summit will not make announcements of these giveaways during the show on your company’s behalf.

Promotions:

Please let us know of upcoming company announcements, sneak peeks of what you’ll be featuring in your exhibitor booth, and/or new product launches. Information submitted may be included in social media and other promotions prior to the event. We encourage you to be actively involved with NY Tech Summit on our social media sites:

NY Tech Summit Exhibitor Schedule*

Wednesday, June 6
12pm – 7pm: Exhibitor Set Up

Thursday, June 7
7:00am - 7:30am: Exhibitor Set Up
8:00am - 9:30am: Breakfast & Exhibits
9:45am - 10:45am: Keynote Speaker
11:00am - 12:45pm: Educational Sessions
12:45pm - 2:00pm: Lunch & Exhibits
2:15pm - 5:15pm: Educational Sessions
5:15pm - 7:00pm: Networking Reception & Exhibits
7:00pm - 8:30pm: Encore at The Gig Attendee Party

Friday, June 8
8:30am - 9:30am: Breakfast and Exhibits
9:30am - 11:30am: Exhibitor breakdown
9:30am - 12:30pm: Classroom Sessions
12:45pm - 1:15pm: Conference Wrap-up, Grand Prize Drawing


*All events take place in the Conference Center at Turning Stone Resort & Casino. Times subject to change.

Please contact us with any questions or to make a change to your registration via email at info@nytechsummit.com.

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Testimonials

We have come to NY Tech Summit for four years now and my team and I get a good variety of technical, business, and strategic sessions to complement our work objectives. I like that there is a balance of end users, consultants, and vendors to present and facilitate the sessions. The interaction is candid and engaging, but not a sales pitch. Being a regional conference helps, it is the right amount of time and location for a couple days to reenergize my team and refocus on our objectives. There seems to be quite a bit of peer discussion with a smaller conference, which I like.

- Randy
Director of IT

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